Nothing beats a capable and feature-rich calendar app for keeping things organized. It’s the first thing I glance at to see my schedule for the rest of the day. Every operating system comes with the default calendar app. But they are basic at best. Apple Calendar on macOS is one of those passable calendar apps. However, the Mac App Store and the web are full of rich third-party calendar apps for Mac. We have selected the best 5 options among them.

By default, Outlook tasks work based on the “Due Date,” so when you set one, that determines when the email shows up in your task list. You can also set the date and time you want a pop-up reminder. By default, Outlook uses the default reminder alert noise, but you can change that, too, if you want. The Apple Mail application that ships with macOS is an easy-to-use email client optimized to work on Macs. It can handle all your email accounts in one place and delivers convenient features such as smart folders, attachment markups, and VIP email alerts. Basically, a task is an item you create using the To Do feature in Outlook, helps you keep track of the task and get it done by setting reminders. Outlook Tasks or To do is a handy feature for organisations to track and get the tasks done in time.

1. Fantastical – Calendar & Task‪s

Fantastical comfortably tops the list with the best user interface for any calendar app for the Mac. The animations are smooth, and the whole experience is quick, fluid, and responsive.

My favorite function about Fantastical is the ability to create an event from the ‘+’ menu quickly. Click + in the menu bar and type ‘Marketing meeting at 2 PM’, and it will create the schedule for you.

If you frequently need to create the same event for the near future, you can create a template out of the added event. It lets you compose an event with a single click. Need to add schedule from Sports, TV, Finance, and more? Fantastical has got you covered on that front as well. The app has added support for all the popular third-party calendars.

As for pricing, Fantastical used to be a one-time affair but the developers recently switched to a subscription model.

Price: Free (In-app purchases starts from $4.99)

2. Microsoft Outlook‬

Microsoft Outlook, mostly known for its email functionality, hasn’t always had a capable calendar add-on. In 2015, the software giant purchased the popular Sunrise Calendar app and improved its default Calendar capabilities.

As for creating an event, users have all the options they can think of. One can create an event with location, Skype call, meeting notes, and more. Interesting calendars is my favorite add-on from Outlook. Similar to Fantastical, you can import schedules from popular TV channels, and sports like Baseball, Tennis, Football, Cricket, Basketball, etc. You need to add them using the Outlook iOS app and then it will appear on the Outlook Mac app.

The new Outlook for Mac app is a joy to use. Those invested in the Microsoft ecosystem will appreciate close integration with Sticky Notes and Microsoft To-Do service.

Price: Free (In-app purchases starts from $69.99)

3. Calendar 366 II

This is designed as a supplement to the default Apple calendar, but it could also replace it entirely depending on your workflow. It’s pretty comprehensive and gives you the convenience of managing your dates using only this app; It’s a breeze to view your appointments and add new ones. Moreover, you can choose from various views such as yearly, monthly, weekly, schedule, current day, etc.

The best part is the natural text input that makes it easy to input data. For example, you can type in:” Meeting tomorrow, 11.00 am – 1 pm, or “Date night next Sunday 6 pm – at the new Mexican place”, or to make it even simpler: “time to read tomorrow.” Use this calendar your way and it’ll help you manage all of life’s happenings.

You can also sync data seamlessly across devices via iCloud, customize the menu bar according to your needs, and easily find what you want with Spotlight search.

Calendar 366 II fully supports English, German, Spanish, French, Japanese, Dutch, Italian, Polish, and Chinese.

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Price: $14.99

4. BusyCal

By default, BusyCal allows you to view your calendar in Day, Week, Month, Year, and List. I like the customization options on the offer. You can change the calendar’s appearance by choosing a font face and size, calendar colors, time format, and more.

Looking at BusyCal’s take on creating an event, you can clearly see how the developers want users to spend less time in the app and instead get things done without much of a hassle. You can view and edit event details right from the sidebar. No need to move around menus and different screens. It’s customizable as well. You can select which section to showcase and leave out other details.

Similar to Microsoft To-Do, BusyCal offers task management as well. It’s displayed on the date they are due and carried forward until completed. I appreciate the Travel time add-on that allows users to add time for traveling to a meeting (um, pre-COVID times). Either set an approximate time for traveling or use the default location services or Apple Maps to take the guess for you.

Price: $49.99 (30-day free trial)

5. Any.Do

Any.Do is primarily a task management app that offers an excellent calendar add-on. I love the Any.Do aesthetics on the Mac app. You can change the theme and even choose from different background wallpapers.

Similar to any decent calendar app, you can fill up the event details with relevant information such as Notes, URL, location, and more. The software simply shines with the third-party app integration. Any.Do supports over 1500+ (Yes, you read that right) services, including some heavy-hitters like Evernote, Trello, Slack, OneNote, and more.

Zaps is an exciting add-on. There are ready-to-go automation services that work with third-party apps and Any.Do. For example, you can directly integrate Evernote reminders to Any.Do. Neat, isn’t it? There are more than 2000 built-in Zaps available for Any.Do.

Price: $2.99/month (When billed annually for the premium version)

Most Mac users stick with the default Apple Calendar app. However, it’s always advisable to check out the competition that offers more features for a price. Go through the apps list above and tell us which app you ended up using in the comments section below.

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The key to perfect task management is astute planning and timely execution. Often, we fail to get the desired result due to either lack of structured formation or wrong implementation of the planning. If you wish to handle your to-dos immaculately and derive the required result painlessly, you need to have the best task management apps for Mac.

1. Microsoft OneNote

As far as functionality is concerned, I put “Microsoft OneNote” right on top with the best in the business. Creating and managing tasks, to-dos, and notes is a breeze with this feature-rich app.

You can also add pictures, your PowerPoint doc or PDF, links, and web articles to your notes. Ideally, organize your notes to meet your workflow.
Tag your tasks to access them with ease and track all the things that matter a lot to you. It lets you sync your files with OneDrive, OneDrive for Business, and SharePoint.

Price: Free
Download

2. nTask

nTask has done all the research on how to build a killer task management app. And for this reason, a single app brings all the cool features of different tools in one app. The developers have paid enough attention to its aesthetics to create an appealing task management software.

A flexible app on your Mac, you can quickly make checklists, collaborate with teams, arrange meetings, share files, and presents up-to-date Gantt Charts.

As a team leader, you can easily assign tasks and track those tasks from your desk. Integration with Slack is a notable feature of nTask. Another noteworthy feature is cloud integration.

Price: $3.99 per user, per month
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3. Things 3

“Things 3” has always appealed me as a top-notch task manager. With this app, you can create a project for each of your goals and add the required steps to accomplish them.

You will be able to group your projects by areas of responsibility like “Family”, “Work”, or “Health”. Keep track of all of your goals so that you stay at the pace. View your calendar events alongside your to-dos and plan your time appropriately.

The app lets you create repeating to-dos for things you do more often. As it works with all the major features like Touch Bar, Today Widget, Calendars, Siri & Reminders, Share Extension, Handoff, and AppleScript, you will always be in complete control of your tasks.

And yes, the support for several languages like English, French, German, Italian, Japanese, Russian, Simplified Chinese, Spanish, and Traditional Chinese further enhances the reputation of Things 3.

Price: $49.99
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4. Clear

Clear is dead simple and makes task management a painless experience! You can make separate lists to keep everything fully organized. Use various themes and tools to customize your lists.

To ensure you don’t fail to carry out any necessary thing in time, set reminders. Even better, you can take the full advantage of iCloud integration to sync your data across macOS and iOS devices.

Price: $9.99
Download Clear

5. OmniFocus 3

“OmniFocus 3” provides you the desired flexibility to deal with all of your impending tasks. Hence, you can do more with less stress!

The app lets you keep all of your to-dos in one list, or you can use as multiple folders, projects, groups, and actions put everything in the right order.

You can select a fluid view that shows and hides fields or go for Custom Columns for scannable, tabular lists. Use the forecast perspective to check out your due items for each day alongside events from your calendar.

What’s more, OmniFocus 3 is compatible with multiple international languages including English, Dutch, French, German, Italian, Japanese, Korean, Portuguese, Russian, Simplified Chinese, Spanish, etc.

Price: $39.99
Download

6. Todoist

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What I have found really appreciable in Todoist is the neat user-interface, which is primed for hassle-free task management. With this app, you can perfectly manage your tasks, sub-tasks, projects, and sub-projects.

Based on your need, you will be able to prioritize your tasks for the day or week ahead. You can keep an eye the deadlines with due dates and recurring dates.

Another notable feature of this app is the compatibility with multiple platforms including iOS, macOS, Android and more. Furthermore, Todoist is integrated with several major services like Google Drive, Cloud Magic, Sunrise Calendar, Toggl, IFTTT, and Zapier.

Price: Free
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7. Evernote

“Evernote” helps you stay organized by keeping all of your to-dos, notes or tasks in the perfect order. You can take notes, create to-do lists, and also save things you find online to catch up with them at your own pace.

You will be able to take notes in a wide range of formats like text, sketches, photos, audio, video, PDFs, web clippings, etc. Create personal checklists to never forget any necessary things.

Take the advantage of various tools to create agendas, write memos and prepare sensational presentations. You can also annotate documents with comments and thoughts during team meetings. Sync all of your data across your devices to keep them secure and easily accessible.

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Price: Free
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8. Simplenote

The thing that has made me want “Simplenote” is the range of easy-to-use features. If you don’t want to go for an expensive task manager but still wish to use a highly-user friendly app to assist you in getting your work done with the needed efficiency, you should keep it in consideration.

The app lets you effortlessly create notes, tasks, and to-dos. You can put all of your tasks in the perfect order and be able to track them. Furthermore, Simplenote lets you synchronize with the cloud to access them from any of your devices.

Price: Free
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9. Any.do

“Any.do” provides a more streamlined user experience. Creating and managing task is quite upfront. The app comes with a clean UI that allows you to comfortably view and track your notes and tasks.

You can print, export and share your lists with friends. Sync your files with cloud services to keep them safe.

Though Any.do to-do is available for free, you can upgrade to the premium version to have unlimited access to all the important features like themes, files, and collaboration for $2.99 a month or $26.99 a year through.

Price: Free
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10. GoodTask 3

GoodTask 3 is a fully featured task or project manager for Mac. The app syncs with the default Reminders and Calendars to let you manage them with ease.

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You can quickly edit your tasks thanks to the bulk editing and deleting features. You will be able to duplicate, change due dates, and add tags to easily access any tasks.

The dark theme lets you comfortably use the app at night. And with Today widget support, you can keep track of your tasks more conveniently.

Price: $19.99
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That’s all for now!

Your favorite task manager?

With the availability of so many impressive options, choosing one is not an easy task. However, you can go with a particular one keeping in mind your requirement. Have any of these task managers won you over? Let us know about them in the comments.

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